Add Value to Your Clients

The Virtual Assistant industry is getting bigger and better every day with more and more people starting their own VA businesses.  What this means for you is that you have more competition to deal with.
 
The trick is for you to stand out from the crowd so that you attract clients but also keep those valuable clients – it is a fact that it is easier to sell to your existing clients!
 
One of the things you can do is look at what added benefits you provide and compare it to your competitors to see what you are doing better and what they are doing better.
 
You need to be very honest with yourself and also objective as this is a very important exercise to do – there is no point getting emotional over your business, you need to think like your client.
 
Once you have done the analysis, have a think about what other benefits you can give to your clients. 
Think about:
 
One stop shop – do you have a supplier database that you can recommend reputable companies to match your client’s requirements.  Clients come to trust their VAs so it soon becomes the norm when they are asking your advice on where to go and who to use. You could always think about teaming up with good suppliers who offer affiliate or rewards programme or so you can earn some passive income as well.
 
Referral system – do you reward people who refer work to you?  Think about offering an affiliate system to your clients and associates.  This is very appealing to clients who can earn money off their bill or commission each month just for recommending you to their contacts and clients.  Everyone loves passive income so make it easy for your clients.
 
Proactive service – do you provide a really proactive service or do you just respond to client requests?  Get to know your clients really well so that you can anticipate their needs in advance and therefore provide services or solutions before the client needs them.
 
Discounts – have you got products that you could offer discounts on for valued clients?  Everyone likes to feel special and a great way to do that for your existing clients is to reward them with discounts.
 
Think about what you could offer your clients so that you can stand out from the crowd in all your marketing material and then start implementing them now.

Say Thanks for All Referrals

Thank you are 2 very simple words but not used enough in business. If someone has referred business to you, drop them a hand written thank you card – they will soon remember you and then go out of their way to refer more business to you.
 
Get more free top tips on creating raving fans for your virtual assistant business at: http://vasuccessgroup.co.uk/virtual-assistant-freebies/10-step-downloads/

Keep Clients Informed About Your Work Progress

One of the downsides to working virtually with clients is that it can be a little more difficult to build effective working relationships with clients and team members.
 
From the client’s perspective, one thing that is sometimes difficult to understand is how work is progressing. 
 
One way to combat this is to keep in regular communication with the client and let them know how you are getting on with tasks given.
 
Send a weekly activity report and detail what tasks have been completed, what hours have been used and any comments so that the client is fully informed.

What Skills Do You Need to Become a Successful Virtual Assistant?

One of the most common questions I get asked by aspiring Virtual Assistants is: “What skills do I need to start my own business?” 
 
Here are the top skills you need to run a successful virtual assistant business:
 
Organisation
As a VA, you will be working with a range of clients providing different types of support to each client. It is therefore imperative that you are an organised person who is able to switch between different tasks and work within different situations regularly.
 
Self Motivation
You are now your own boss. This brings a whole host of positive points, but also means that you no longer have a boss to issue instructions, motivate and encourage you… or breathe down your neck! You need to consider if you will be able to motivate yourself each day to get the job done, even if you are yet to secure your first client. 
 
Relevant Work Experience
As a Virtual Assistant, you are charging for the experience and skills that you have gained and honed during your career. As you are charging for your skills, these need to be of an exceptionally high standard.
 
High Ethics
Again, you are charging for your time, so high ethics and honesty are essential. Your clients have to trust you to do their work and believe what you report back to them. You need to be completely honest with clients and work to high standards. 
 
Task Orientation
The work of a Virtual Assistant is very task-oriented – but for other people. It is a juggling act and you need to make sure that all your work is accurate and on time. If you don’t like doing some mundane tasks, then the role of a Virtual Assistant is probably not for you.
 
Software Skills
Virtual Assistants are renowned for their excellent software skills. Some VAs even offer software training as part of their services to clients. Make sure that you are experienced in a particular software package if you are going to offer it as a service to paying clients. For example, it wouldn’t be right to offer to produce high-quality presentations if you don’t know PowerPoint.

Treat All Your Clients like VIP’s

They will appreciate it and start talking about it so think about ways you can make your clients feel special.
 
Get more free top tips on creating raving fans for your virtual assistant business at: http://vasuccessgroup.co.uk/virtual-assistant-freebies/10-step-downloads/

Speak To Your VA Clients Regularly

Communication is key when working with multiple clients as a Virtual Assistant. 
 
As you aren’t seeing them face to face every day, like in corporate roles, it is important that you get the communication right so that you get the work done as well as build your growing relationship.
 
Set up a regular time to talk
Communicating by email is ok, but you need to touch base and talk to your clients on a regular basis to build on the relationship. 
 
You don’t have to meet in person, make use of telephone or video conference facilities.

Equipment You Need to Start Up As a Virtual Assistant

The start up phase of your business is a very exciting time for any business as you get to plan how you want your business to function. However, it can also seem very overwhelming as there are so many tasks that you need to complete. Here we will look at some of the basic points that you need in order to ‘open your doors’.
 
Equipment
Some people have commented that you can have a computer and printer and you have a successful Virtual Assistant business! The reality is it is a lot of hard work but very rewarding.
 
You can start out with some basic equipment and build up your resources over time. Some of the basic items you may want will include:
 
  • A PC or Mac computer
  • Printer
  • Microsoft Word, Excel, Outlook, PowerPoint and Access (or equivalent)
  • Internet connection
  • Separate business telephone line (recommended)
  • Mobile phone
  • Fax machine or all in one printer

What Should You Ask New Clients

When you bring on board a new client, it is really important that you have a system so that you get all the information you need and make working with you as easy as possible.
 
One thing you will need is a New Client Questionnaire so that you can get some basic information from your new clients before you start any work.
 
Some questions to ask include:
 
Who is their target market?        
This gives you a great understanding of who they are focussing their marketing efforts on and you may have experience working with these people already which will prove beneficial to the client.
 
What products and services do they provide?    
You need to have a basic understanding of what they do so this is an easy way to achieve that.
 
How many people are on their team?
Who else will you be working with, do they outsource other areas of the business etc.
 
What systems do they currently use?
This is a very important question as you need to use their systems to complete tasks or offer alternative solutions that could save the client time and money.
 
What tasks in their business do they hate to do?
This is what can be outsourced to you as a starting point before you get to know the client more and understand their business.
 
How do they prefer to communicate?     
Some clients may prefer email only communication whereas others love talking to their team by phone. Be clear up front on their preferred communication method so there are no misunderstandings from day one.
 
What other questions will you ask new clients? Please share in the comments below.

Why Did We Start Up As Virtual Assistants?

In these two audio downloads, we share in frank detail how we started our own VA businesses, how we get clients and much, much more.

Learn all the insider secrets today for free!

Download it now at: http://vasuccessgroup.co.uk/virtual-assistant-freebies/interviews/

What Can You Include In Your Virtual Assistant Information Pack

Information packs are a great way to let prospective clients know all about your business and how you can help them as well as making you look like a professional. Here are some things that you can include in your pack:
 
Definition of what a Virtual Assistant is
Some people will not understand the whole Virtual Assistant concept so this is your opportunity to educate them on what a Virtual Assistant is. Use your own definition so that it resonates with you.
 
About you
People want to know who is behind a company so don’t be shy with sharing your profile. Tell them your story of why you started your business, what experience you have – basically tell them you are the expert they need to be working with!
 
Services available
What services do you provide and how can you help your clients. Make it easy for prospective clients to understand how they could work with you.
 
Target market
This is where you can demonstrate your understanding of your chosen target market so be clear on who you work with and how you help them.
 
How does it work?
For those that don’t understand how virtual working can work, break it down into simple to understand terms so they are not left feeling that it won’t work for them.
 
Benefits
Why should they work with you? Answer this question here.
 
Prices
What do you charge for your services and packages, list this information here.
 
Call to action
What do you want people to do when they are reading through your information pack? Do you want them to schedule a call to run through your client consultation process, email you? Be clear on what you want them to do.
 
Contact details
How can prospective clients contact you? List your phone number, email address, website link and any other ways they can contact you (Twitter, Facebook etc).
 
This pack answers majority of potential client’s questions before the client consultation stage and it is a working document that is changed if new service added, new question etc. 
 
Share what you are using in your information packs in the comments below.